PAUL SMITH’S COLLEGE
AN OPEN MEMO ON THE 2015 COMMENCEMENT
(All Potential graduates should make an effort to attend.)
Thursday, April 23, 2015, 4:30 p.m. - BUXTON ANNEX Line up - ALL BACHELOR’S DEGREES CANDIDATES –
Tunnel between gyms: ALL ASSOCIATE’S – Back hall of Buxton. A reminder will be sent out prior to the practice.
COMMENCEMENT: SATURDAY, MAY 9, 2015, 11:00 a.m., LAKE SIDE TENT, ADJACENT TO JOAN WEILL LIBRARY.
PLEASE NOTE: The Line-Up on Saturday, May 9, 2015, will follow the same format as the rehearsal, but will be held in PICKETT HALL to provide quicker access to the site. The program designations will be posted on the wall; name cards, hoods, and honor stoles will be distributed at that time. Graduates are asked to arrive at 10:00 a.m. Bachelor’s graduates line up downstairs; Associate’s graduates will line up on the second floor.
Activities prior to commencement: To be announced by Student Affairs
NOTES TO GRADUATES
Caps and Gowns: Available for pick up at the Paul Smith’s Bookstore beginning Monday, April 8, during regular hours. Last minute distribution begins at 9 a.m. on Saturday, May 9. Note: It will be necessary for each graduate to complete a Placement Information Sheet, located in the bookstore, before receiving his/her cap and gown. [ALSO NOTE: Academic regalia was ordered for you based on a bell curve assuring that all sizes will be available. There is no charge for the regalia.]
Graduation Announcements: Announcements will be available at the Student Affairs Office in Joan Weill
Student Center beginning Monday, April 8, with designated hours posted on the door. There is no charge for the announcements. (Note: Announcements will be reserved in the Office of the Provost for students on Externship/Work Experience or September/ December graduates who have not previously attended a ceremony and wish to participate in May. December and September graduates should contact email@example.com to verify their intention to attend the ceremony.)
There are no tickets required for admission.
We suggest that foot apparel be conservative as the ceremony will be held lake side, under the tent. Please remember that pets must be on a leash and under control at all times. Additionally, there are no pets allowed under the tent during the ceremony.
Graduation/Participation in Commencement: According to the official college policy, “Students who have completed the graduation requirements, or have a cumulative grade point average of 2.0 or above and are within nine credits of completing graduation requirements, are permitted to participate in the ceremony.” In order to assure your potential graduation or participation in the commencement ceremony on May 9, students should check the official lists posted in the Deans’ Office in Pickett Hall, or the Registrar’s Office in Administration 112, or talk to your respective Advisor or Dean. If you have any questions regarding your status, please take the time to check this list as soon as possible. Your notification of graduation or participation will be sent by email to determine if you plan to attend the ceremony. Please be sure to reply to the invitation and to fill in the information for your diploma as well as the correct mailing address. Any questions regarding the correspondence should go to firstname.lastname@example.org.
Financial Obligations: Graduating students are reminded to complete all financial obligations with the Student Accounts
Office prior to graduation. While all certified graduates may participate in the ceremony, some may not receive their
diplomas because of unpaid balances. Please check with the Student Accounts Office to ascertain the status of your account. Hours are 9:00 a.m. - 4:00 p.m., Monday through Friday.
Reception: A post-graduation Alumni Reception will be held on the lake-front immediately following the ceremony. Meet
your friends and their families to celebrate with your classmates, teachers, and staff.
NOTES TO FAMILIES
There will be no tickets required for admission nor any limitation for guests.
The location of the ceremony will be lake-front, next to Joan Weill Library. Announcements are available for pick up in the Office of Student Affairs in the Student Center, during posted hours. Students may sign up for additional announcements at that time, which will be distributed once the first allotment has been distributed. Please note, we would suggest that foot apparel be conservative considering that the ceremony will be held lake-front, under a tent making footing uneven. Please remember that all pets must be on a leash and under control at all time. Additionally, there are no pets allowed under the tent during the ceremony.
We ask your assistance in determining with your son or daughter whether any financial obligations are still outstanding prior to graduation, and for him/her to schedule a visit with the Student Accounts Office to clear those pending transactions. Paul Smith’s College is anxious to cooperate in whatever manner necessary to assist you in these matters, and suggests that foresight will best serve the graduation process.
Paul Smith’s College Trustees will meet on Friday, May 8 on campus. One of their official actions is to certify the potential list approved by the faculty. Because the final grades are not due until Monday, May 11, diplomas will not be distributed at the ceremony. Once the computations are complete, diplomas will be mailed as soon as possible. It is important to notify email@example.com if you have a recent change of address.
Parking on campus can be a problem on Commencement Day. Your cooperation is requested in using the lots designated. Campus Safety Officers will direct you to the available lots when you enter the campus. If anyone in your party needs assistance regarding building access or special seating because of physical limitations, please contact the Campus Safety Office at [(518) 327-6300] or firstname.lastname@example.org in advance, or make your needs known to the traffic officer when you arrive. Transportation will be provided from the parking areas to the site of the ceremony.
For your convenience, the Paul Smith’s Bookstore will be open from 9 a.m. to 3:00 p.m. on Saturday, May 9, with a special Graduation Sale for families.
Grad Images will be on campus to photograph each graduate and the President of the College as s/he receives the diploma case on stage. Graduates/Parents will receive a proof at a later date for possible purchase. There is no obligation to purchase photographs, but do feel free to utilize this service if you so desire. The company will contact your son or daughter by email with details prior to the ceremony.
Questions may be addressed to email@example.com.
We are looking forward to seeing you on May 9th.